Working with Children ChecksEvery educator’s WWCC in one place, with the expiry watched for you.
For childcare & early learning
Keep every educator's WWCC, first aid and CPR valid and ready.
Validly gives your centre one place to see what's current, what's expiring, and what needs attention — so staff checks and certificates are never the reason you're caught out before an assessment or visit.
Australian-hosted
Staff upload from their phone
Free 15-day trial
What Validly tracks for childcare
Every staff document, watched for you.
Stop juggling spreadsheets and reminder alarms. Validly keeps the whole centre's evidence current.
First aid, CPR & anaphylaxisHLTAID012, CPR and asthma/anaphylaxis training, tracked to the renewal date.
Police checks & qualificationsPolice checks, Cert III, Diploma and ECT qualifications against each person.
Insurance & policiesPublic liability, workers compensation and your policies and procedures.
How it works
Track it. Chase it. Share it.
TrackSee every document in one place, clearly marked valid, expiring or missing — with a live readiness score for your centre.
ChaseSend staff a secure link to upload their own certificates. Validly reminds them before anything lapses, so you stop chasing paper.
ShareBundle the right evidence into a clean proof pack and share a secure link with an assessor or your approved provider in seconds.
Questions
Childcare centres often ask
How do I keep track of staff WWCC and first aid expiry dates?
Add each educator once and record their Working with Children Check, first aid, CPR and other documents with their expiry dates. Validly shows what is valid, expiring or missing at a glance and reminds you and the staff member before anything lapses.
Can educators upload their own certificates?
Yes. You send a secure upload link and the staff member adds their certificate from their phone — no account or login needed. It lands straight back in your centre’s records.
Is Validly useful for Assessment and Rating?
Validly helps you keep evidence current and ready to share. When you need to show that staff checks and certificates are in place, you can bundle them into a proof pack and share one secure link, instead of digging through folders and emails.
Where is our data stored?
Your account data is hosted in Australia (Sydney), encrypted in transit and at rest. Nothing is shared unless you create a link yourself, and you can revoke it at any time.
How much does Validly cost?
You can start a free 15-day trial with no credit card. After that it is one simple monthly plan, and you are never charged more for tracking additional documents.
Get started
Be ready before your next assessment.
Start your free 15-day trial today. No credit card, no setup fee - just sign in and add your first educators.
Start free